Policies and Procedures for Startups
 

Every organization needs a manual that tells folks “how things work around here”. Having brief and succinct policies and procedures in place right from the start answers a lot of questions before they come up. As a venture-backed startup, employees need it (e.g. How much can I expense for my meals when traveling?), your management team needs it (How much am I allowed to sign off on when placing a Purchase Order or making a commitment of the company’s funds?), the Accounting function needs it (who should approve invoices and other expenditures?). Having documented Policies and Procedures in place helps set the tone of the organization and puts controls in place to ensure the money you have raised is being spent in a reasonable and appropriate manner. 

No one-size fits all solution exists for building financial controls and accountability. However, a great place to start is to have a well-documented Policy and Procedure manual in place that covers everything from who can commit the company’s funds to what are considered to be appropriate and reasonable types of travel expenses.

Your Countsy CFO can help a company build its financial controls and accountability in an on-demand format, allowing your company the best advice from experienced and qualified resources right from the start, and through every phase of your startup’s growth.

 
Lee Bellon
There is more to Accounting than AP… more to HR than Payroll
 

As Founder or CEO of an early stage company, activities like Accounting and Human Resources are often over-looked in order to focus solely on product development, sales, and engineering. While it’s true a sound business concept and plan are essential to starting, key back-office functions like accounting and HR must not be ignored. As quickly as money is invested, spent, and allocated — proper booking and recording of it is essential. As your VC-backed business starts to grow, the basic bookkeeping function must quickly transform into a professional and scalable accounting function. To arm the business down the road with detailed analyses such as a financial model, cash flow statement, and the basic ability to understand the business and its performance — implementing a good accounting function is critical. 
 
Isn’t accounting just a simple process to track basic functions like Accounts Payable (AP) and Accounting Receivable (AR)?
 
While the foundation of accounting starts with posting debits & credits and handling the transactional side such as AP and AR, it goes way beyond these core activities as you continue to grow and scale your business. If one of your investors asks questions around cash runway or your strategy related to minimizing your expenses, how can you provide an answer unless you have been properly tracking the numbers and taking the time to understand what they mean. This is just one way in which accounting is more than handling your AP for example. Every business has its own cadence to its growth curve, but there is a lot more to accounting than simply processing AP. Additionally, your accounting function will consist of Month-end Close, Credit & Collections, Budgeting & Forecasting, and Cash Management.
 
Similarly, your Human Resources function is more than just processing payroll. While this may seem like the most important aspect of HR, it’s just one of the aspects of creating a strong HR function. In the aforementioned description of why Accounting is more than AP, building and maintaining a scalable HR function is equally as important. From hiring your first employee, there are many tasks to consider including implementing the right benefits program, selecting a 401(k) plan, creating an Employee Handbook, etc. Especially in a good economic climate, such as the current one, it’s vital to offer an attractive and competitive package for your employees. In a tightening labor market for core positions such as engineers, designers, app dev, it’s critical to develop an HR function to be able to hire and manage your employees. 
 
While Accounting and HR may seem like back-office functions that aren’t relevant to the growth plan and future success of your business, they are in fact very important to align with core activities. Taking the time now in the early stage, startup mode to think about and set up Accounting and HR will help propel your business for future success.

 
Lee Bellon
Accounting is not the same as Bookkeeping for Startups
 

A well-executed monthly close does precisely that. Bookkeeping (Accounting) for startups can be considerably different than that of a small business, a difference that often requires the guidance of a CFO to ensure books are GAAP compliant and audit-ready at due diligence time. In fact, we believe that as a venture-backed startup you don’t need a ”bookkeeper” you need an accountant. Your current flow of payables and receivables may not require the full-time in-house support of an accountant, (you may not even have an active revenue line yet) but you still need a dedicated and accessible accounting service to ensure your business doesn't get tripped up along its accelerated growth path. Outsourced accounting services familiar with startup needs can provide you the expertise and reliability you need to streamline operations and focus on growth.

Experienced services like Countsy exist to make light work of the accounting for startups. Staying on top of payables, receivables, sales tax reporting, payroll tax reporting, banking and credit card reconciliations and balance sheet reconciliations in preparation for your monthly close. In addition to getting the job done, you also gain the confidence of a dedicated Countsy CFO and the team of accounting professionals well versed in best practices and systemizing your financial processes. All are keeping your monthly close and payroll on track, ramping up their efforts alongside the growth of your company. 

A startup's human capital is crucial to its success. As CEO you need to be recruiting and onboarding the right players to accelerate growth and innovation. With a dedicated Countsy CFO and experienced support team, you save money over hiring in-house, freeing capital to be used elsewhere. You gain the guidance of talented professionals who want to free you from the operational burdens of the back office, by employing the right skills, best practices, and most efficient tools available. All leaving you worry free to focus on product development, business growth, and team cultivation. 

 
Lee Bellon
Accretive Solutions Announces its Startup Outsourced Accounting Business is now Countsy.
 

 

(SAN FRANCISCO, CALIFORNIA, May 22, 2017) Accretive Solutions, a leading provider of Consulting, Search and Outsourcing services, is pleased to announce the launch of Countsy (countsy.com). Starting today, the firm’s startup Accounting, Finance and HR Outsourcing Business, which has been a leading practice in the firm for its 15+ years of existence, will operate as Countsy, an Accretive Solutions company. 

From its early years as the back office accounting function for startups such as Facebook, to its leading market position working with hundreds of today’s rising startups, Countsy has grown into its own. For decades, Accretive Solutions has been cultivating the practice with its intimate experience navigating the startup world. The firm’s leadership and Board of Directors recognizes the importance of investing in this top performing business and providing a stronger path to capitalize on the changing landscape within the venture backed startup outsourcing marketplace.

Accretive Solutions’ CEO Kerry Barrett says, “This is a very exciting time for our firm. It is evident that this is the right time for Countsy to emerge as its own brand and business. This launch, accompanied by an investment in infrastructure and enhanced go-to-market game plan will dramatically expand Countsy’s reach among the entrepreneur community, and will further champion its quest to help emerging companies focus on growing their businesses.”

Mairtini Ni Dhomhnaill, founder of Countsy and a long-time member of the Accretive Solutions Executive Team describes the evolution of the Countsy business as a natural result of listening to clients, understanding the intense demands of startups, and delivering those much needed services. “Venture backed startups share many common back office needs, yet remain unique in their growth trajectory and culture. Countsy will continue to offer seamless back office functions that startups often lack, by providing a dedicated CFO and a support team of experienced professionals utilizing a scalable technology platform.”

The Countsy name is new, but the solid track record of supporting thousands of startups over the past decade – including Asana, Facebook, Quora, Zenreach, Shift, Intercom, June, Instagram, to name a few – is not new.

 

 
 
Lee Bellon