< Outsourced Finance & Accounting Team

Outsource Equity Administrator

Keep your stock compensation and equity plans precise, compliant, and investor-ready. Countsy’s Equity Administration team manages your cap table, option grants, 409A valuation coordination, and all equity plan operations leveraging industry-leading platforms and best practices.

What Is Equity Administration?

Equity administration encompasses the ongoing management of your company’s ownership structure and equity incentives. Our services include:

• Cap table setup, maintenance, and transaction recording

• Option plan design, grant issuance, and vesting schedules

• SAFE, convertible note, and warrant tracking

• 409A valuation coordination and deliverable management

• Stockholder communication and reporting

• Compliance with SEC, tax, and regulatory requirements

Benefits of Outsourced Equity Administration

• Accuracy & Transparency: Maintain audit-ready cap tables and ensure all stakeholders have clear visibility.

• Compliance Assurance: Adhere to tax, securities, and reporting regulations.

• Time & Cost Savings: Avoid the overhead of in-house equity teams and specialized software licenses.

• Scalable Processes: Support IPO readiness, late-stage financing, and employee liquidity events.

• Strategic Insights: Leverage equity data for fundraising, valuation, and employee retention strategies.

Our Equity Administration Offerings

1. Cap Table Management

   • Initial setup and template design

   • Ongoing transaction entry: financings, conversions, cancellations

2. Option & Award Administration

   • Plan document review and design support

   • Option grants, vesting schedules, and exercise processing

3. SAFE & Convertible Note Tracking

   • Conversion mechanics and cap table impact modeling

   • Waterfall analyses for liquidity scenarios

4. 409A Valuation Coordination

   • Engage valuation providers

   • Document collection and model review

   • Deliverable management and board presentations

5. Compliance & Reporting

   • Stockholder notices and tax withholding letters

   • Annual reporting and audit support

   • Form 3921/3922 processing

6. Exit & Liquidity Event Support

   • Transaction modeling and pro forma cap tables

   • Shareholder communications and closing mechanics

   • Post-transaction reconciliation

Platform Expertise

Countsy’s team is proficient in all of the best stock plan administration tools, plus get easy access through the Countsy Platform.

• Morgan Stanley Shareworks

• Carta

• Certent

• Schwab EquiView Administrator

• Computershare

• E*TRADE EquityEdge

• Fidelity Investments

• And more…

Why Choose Countsy for Equity Administration?

• Deep Technical Expertise: Certified and experienced across top equity management platforms.

• Integrated Service Model: Align your equity management with finance, accounting, and HR operations.

• U.S.-Based Support: Local guidance on U.S. securities and tax regulations.

• Transparent Fees: Predictable pricing. No surprises. Perfect for your business and stage.

• Dedicated Equity Advisor: Single point of contact for all equity-related queries.